PRIVACY NOTICE FOR INDIVIDUALS WHO REPRESENT OUR MEMBER ORGANISATIONS
This Privacy Notice also applies to individuals who have ‘opted-in’ to receive direct emails as if they represent Member Organisations. These are, typically but not exclusively, individuals who no longer represent Member organisations but who wish to be kept informed about LARA and its activities.
This Privacy Notice does not apply to anyone who has signed-up to receive email alerts when the website is updated, using the form in the website footer. Your personal information for this service is held by Automattic Inc.
We are committed to respecting your privacy. This notice is to explain how we may use personal information we collect before, during and after your relationship with us. This notice applies to current and former representatives and this notice is not a contract of employment or other contract to provide services. This notice explains how we comply with the law on data protection, what your rights are and for the purposes of data protection we will be the controller of any of your personal information
References to we, our or us in this privacy notice are to the Motoring Organisations’ Land Access and Recreation Association (LARA).
We have not appointed a Data Protection Officer to oversee our compliance with data protection laws as we not required to do so, but our Data Protection Compliance Manager has overall responsibility for data protection compliance in our organisation. Contact details are set out in the “Contacting us” section at the end of this privacy notice.
1 – PERSONAL INFORMATION
We hold the following information only:
- Your name.
- The name of the LARA Member Organisation which you represent.
- Your job title or status within the LARA Member Organisation (if applicable).
- Your email address.
2 – SPECIAL CATEGORIES OF PERSONAL INFORMATION
We hold no sensitive personal information for you.
3 – WHERE WE COLLECT YOUR INFORMATION
We typically collect personal information about individuals representing Members Organisations either directly from you or from others within your Member Organisation.
4 – USES MADE OF YOUR PERSONAL INFORMATION
To send you information relating to LARA and its activities, including information relating to General Meetings, Steering Committee Meetings, newsletters, and other information which we think you might find useful.
5 – DIRECT MARKETING
We do not use your personal information for direct marketing.
6 – DISCLOSURE OF YOUR PERSONAL INFORMATION
We may share your personal information with other individuals representing LARA Member Organisations. We do not disclose your personal information to anyone else.
7 – TRANSFERRING YOUR PERSONAL INFORMATION INTERNATIONALLY
The personal information we collect may be transferred to and stored in countries outside of the UK and the European Union. Some of these jurisdictions require different levels of protection in respect of personal information and, in certain instances, the laws in those countries may be less protective than the jurisdiction you are typically resident in. We will take all reasonable steps to ensure that your personal information is only used in accordance with this privacy notice and applicable data protection laws and is respected and kept secure and where a third party processes your data on our behalf we will put in place appropriate safeguards as required under data protection laws. For further details please contact us by using the details set out in the “Contacting us” section below.
8 – HOW LONG DO WE KEEP PERSONAL INFORMATION FOR?
The duration for which we retain your personal information will differ depending on the type of information and the reason why we collected it from you. However, in some cases personal information may be retained on a long-term basis: for example, personal information that we need to retain for legal purposes will normally be retained in accordance with usual commercial practice and regulatory requirements. Generally, where there is no legal requirement we may retain all physical and electronic records for a period of up to 6 years unless you request that your personal information is deleted from our records.
9 – YOUR RIGHTS IN RELATION TO PERSONAL INFORMATION
You have the following rights in relation to your personal information:
- the right to be informed about how your personal information is being used;
- the right to access the personal information we hold about you;
- the right to request the correction of inaccurate personal information we hold about you;
- the right to request the erasure of your personal information in certain limited circumstances;
- the right to restrict processing of your personal information where certain requirements are met;
- the right to object to the processing of your personal information;
Whilst this privacy notice sets out a general summary of your legal rights in respect of personal information, this is a very complex area of law. More information about your legal rights can be found on the Information Commissioner’s website at https://ico.org.uk/for-the-public/.
To exercise any of the above rights, or if you have any questions relating to your rights, please contact us by using the details set out in the “Contacting us” section below.
If you are unhappy with the way we are using your personal information you can also complain to the UK Information Commissioner’s Office or your local data protection regulator. We are here to help and encourage you to contact us to resolve your complaint first.
10 – CHANGES TO THIS NOTICE
We may update this privacy notice from time to time. When we change this notice in a material way, we will update the version date at the bottom of this page. For significant changes to this notice we will try to give you reasonable notice unless we are prevented from doing so. Where required by law we will seek your consent to changes in the way we use your personal information.
11 – CONTACTING US
In the event of any query or complaint in connection with the information we hold about you, please email firstname.lastname@example.org including “For the attention of the Data Protection Compliance Manager” in the subject line of your email.
Version 1: 16 May 2018.